About This Directory
This online directory contains information about faculty and staff at the University of Alaska. In addition to the information commonly found in telephone books, this directory also contains information such as university email addresses and links to personal web pages, if they exist. Note that information obtained here is not guaranteed to be accurate. Fields containing information such as titles, web page URLs, and fax numbers are user-editable and may not accurately reflect employee data supplied by Human Resources. Use this data at your own risk.
Updating Directory Information
Use the self-service feature to update your primary department affiliation, title, office building, room number, fax number, and other information.
Directory listing for students are not currently enabled at this time.
How-to Use Self-Service
- Go to the Online Directory site
- Click the Login button at the top of the page
- Login with your UA Username and password
- After a successful login, at the top of the page click the Welcome, <Your UA Username> text
- You will be taken to your directory entry, click the edit button
- Update the desired fields, and when complete click the Save button
Changes are immediately applied to the online directory; however, it may take some time to replicate across all the servers which host the information.
Attributes That Are Not Self-Service
There are some attributes that may not be changed by an individual through the directory's self-service editing. Such as, but not limited to, the following:
- First Name
- Last Name
- E-Mail Address
- Office Phone Number
The University of Alaska recognizes that many members of its community use names other than their legal names to identify themselves. Individual's may elect to use a chosen/preferred first name in the university directory, and select university-related systems and documents, provided that the chosen/preferred first name is not being used for the purpose of misrepresentation. The official/legal name will continue to be used in all university-related systems and documents that require a verified legal name.
How-to Set a Preferred First Name
- Login to UA Online
- Click Personal Information
- Then click Chosen/Preferred First Name
- Enter your preferred first name, then click Submit
How-to Perform a Legal Name Change - Students
- Login to UA Online
- Click the Personal Information tab
- Click the name change information
- Fill out the form
- Send the completed form to the local registrar
How-to Perform a Legal Name Change - Faculty/Staff
- Employees should submit a change form located on the UA HR forms site.
The Online Directory should always display your University of Alaska provided e-mail address, even if you have otherwise set a preferred e-mail address, or setup a mail forward on your account.
Office Telephone Number
To request a change your university office telephone number, please contact the IT Services Call Center via e-mail at email@example.com, or via phone at (907) 786-4646, or toll-free at 1 (877) 633-3888.
Each university department, office, or unit has one or more delegates who are responsible for maintaining directory information in the Online Directory.
Directory delegates are frequently administrative assistants or office support staff. It is helpful for the delegates to be familiar with - or even involved with - personnel paperwork so that updating the department listings occurs at the same time as staff changes.
Update a Current Listing
The directory delegate(s) for the unit may submit a Directory Listing form. Once received, updates are typically completed within 4 to 5 business days.
Request a New Listing
Units may request a new listing at any time. Before making a request, search the Online Directory site to make sure the unit is not already listed. Subunits are often listed as part of the parent unit listing. Duplicate listings are not allowed.
To make a request for a new listing, the department head should determine who on their staff will serve as the directory delegate(s). The directory delegates are responsible for approving their unit's Directory content and updating the Directory site. It's up to individual units to determine their own process for who collects information for updates and how frequently.
To initiate a request for a new listing, the department head must fill out the Directory Listing form. Upon submitting the form, the Directory request is reviewed for completeness, and once reviewed and approved, new entries are typically created within 4 to 5 business days.
Update Your Unit's Directory Delegates
To update a Directory Delegate for your unit, the unit head, or an existing delegate, should send the following information to firstname.lastname@example.org:
- Name of the unit
- The UA Username of the delegate(s) to be removed
- The UA Username of the delegate(s) to be added
Remove a Current Listing
The department/unit head should fill out the Directory Listing form. Upon submitting the form, the Directory removal request is typically completed within 4 to 5 business days.
There are two ways to access directory information. The first is to simply use the Online Directory site to search for the desired person or department. The other is to click the Download Directory link and select either the People or Departments option. This will cause a PDF file to be downloaded to your device for the listing selected.
Please note the following considerations about the downloadable directory listings:
- The information included in the downloadable PDF files is updated once a day
- We strongly discourage actually printing either of the PDF files because they are out-of-date almost at the momement that they are printed
Appropriate Use of Online Directory Information
The Online Directory is intended to be a tool to search for university personnel. It is inappropriate to use the Online Directory for:
- Sending unwanted or harassing email messages or spamming
- As a verification of employement
Report a Problem
See a problem with a directory entry that you can't fix? See something that appears strange? Please report any directory problems to the IT Services Call Center via e-mail at email@example.com, or via phone at (907) 786-4646, or toll-free at 1 (877) 633-3888. Be sure to include details to help us understand which directory listing you're looking at.